JOB DESCRIPTION:
Administrative Assistant
We currently have an opening for an Administrative Assistant at our Regional Office in Chicago, IL. If you would like to learn more about our company and the generous benefits packages we offer our employees, please visit the Employee Benefits section of our website.
ACCOUNTABILITY:
This position is responsible for providing administrative support to a department or function.
ESSENTIAL DUTIES AND RESPONSIBILITES:
- Provide administrative and project support to construction Project Managers including maintaining calendars, travel arrangements, routine written correspondence
- Assist with roll-out of new procedures by communicating with appropriate personnel and monitoring, where possible, to ensure that procedures are implemented
- Assist Project Managers in preparing Owner Change Orders and Subcontractor Change Orders
- Assist Project Managers with subcontractor bidding process and assist with preparation of estimates
- Prepare subcontractor purchase orders
- Track and follow-up on all pertinent information with the subcontractors and clients
- Proofread written documents for spelling, grammar and accuracy
- Produce meeting minutes/agendas for sub-contractors and owner meetings when required
- Copy, fax and distribute business correspondence
- Maintain spreadsheets and reports in Excel and MS Project
- Establish, organize and maintain filing systems
- Perform administrative functions such as data entry, typing, copying, faxing and filing
- Assist in Accounts Payable support for the department
- Train administrative assistants on company policies and job requirements
- Develop and suggest ideas to improve administrative procedures and streamline processes
MINIMUM DESIRED QUALIFICATIONS:
- Typically requires at least three years of administrative experience in construction or architecture related business
- Must possess the ability to organize, prioritize and manage and complete multiple tasks
- Must possess effective oral and written communication and interpersonal skills
- Requires the ability to read, analyze, and interpret business correspondence and reports
- Requires the ability to write reports and business correspondence
- Must have a strong working knowledge of MS Office including strong skills in Microsoft Office Suite, internet based software applications and internal project management software
This job description may be modified at any time at the sole discretion of FDI.
Fisher Development, Inc. provides a challenging, collaborative work environment that recognizes and rewards achievement.
PLEASE RESPOND TO: Fax: 415-468-6241 Email: IL_Jobs@fisherinc.com (Please e-mail your resume as a MS Word attachment) You may also Please no agency / headhunter phone calls. Fisher Development, Inc. is an Equal Opportunity Employer. |
